Medical record retention: how long must records be kept from the last date of service?

• A. 5 years
• B. 10 years
• C. 12 years
• D. 7 years

Answer: (D)

Seven years from the last date of service is the standard retention period used in many healthcare practices. This time frame keeps records long enough to support ongoing care, answer billing or insurance questions, and cover most potential civil claims that could arise within the typical claim window. It also provides a history accessible for future treatment if the patient returns. In cases involving patients who were minors, records are often kept even longer to ensure access after they reach adulthood. Shorter periods, like five years, may not cover all claims or administrative needs, while longer periods, such as ten or twelve years, go beyond what is commonly required unless specific rules dictate otherwise.